Occupations

What is it and what is it for?

Each record in the catalog is simply a name (for example "Software Engineer" or "Accountant") that you later select in the Occupation field of an employee's Labor Contract. It doesn't affect payroll calculations; it's descriptive information about what the employee does, used by your company for HR statistics and, in the Dominican Republic, to correctly complete the DGT-3 labor report (New Hire filing) required by the Ministry of Labor.

You don't need to build the catalog from scratch: the first time you open the screen, AdmCloud automatically loads a set of common occupations (Lawyer, Architect, Accountant, Dentist, Software Engineer, General Practitioner, Economist and Graphic Designer), with their official code if your company is set up for the Dominican Republic. You can edit them or add the ones you're missing.

Screens in this area

How to create an occupation, step by step

1. Open the list and click New. You need the "add" level of the Occupations permission.
2. Type the name. It's the only required field, for example "Civil Engineer" or "Nurse".
3. Enter an internal code (optional). Useful as a short reference if your company uses its own occupation coding.
4. Enter the fiscal code (optional). In the Dominican Republic, this is the occupation code the Ministry of Labor expects on the DGT-3 report; check the official catalog if you don't have it on hand.
5. Save. The system validates that the name doesn't repeat an already-registered occupation.
6. Select it on the Labor Contract. When creating or editing an employee's Labor Contract, choose the matching occupation in the Occupation field.

Where it's used

• In the Occupation field of the employee's Labor Contract, as a drop-down list of the occupations you've registered.
• On the DGT-3 labor report (Dominican Republic), which reports each employee's occupation with the fiscal code registered here.

Main capabilities

• Catalog preloaded with the most common occupations the first time you use the screen.
• Create, browse and edit your own occupations, with a name, an internal code and a fiscal code.
• Bulk deletion from the list, selecting several occupations at once.
• Direct selection from the employee's Labor Contract.
• Creation, edit and deletion log visible from each occupation's detail view.

Key fields

Validations when saving

• Name is required: AdmCloud won't save an occupation without a name.
• The Name can't repeat: if an occupation with the same name already exists, AdmCloud rejects the save and tells you the record already exists.
• An occupation in use can't be deleted: if any Labor Contract already has it assigned, AdmCloud blocks the deletion and shows you which contracts reference it. You must assign those contracts another occupation before you can delete it.

Availability, permissions and conditions

• Access to this screen is controlled with the "Occupations" permission of the user group, with separate levels for browse, add, edit and delete.
• This feature is part of the Payroll module, available on the Premium Plus Payroll plan, or on the Enterprise plan with the Payroll module enabled for your company. If you don't see this option in the menu, your plan or your company doesn't have Payroll enabled.

Tips and common mistakes